This position is located in the Office of the Office of the Chief of Staff of the United Nations Assistance Mission in Somalia (UNSOM) and are based in Mogadishu. The Field Coordination Officer reports directly to the Chief of Staff.
Within the limits of delegated authority, the Coordination Officer will be responsible for performing the following duties:
Partnerships, Planning and Programming:
- Develop and maintain productive partnerships with mission components, regional offices, United Nations Country Team (UNCT) members and OMT members.
- Support the preparation and implementation of a well-articulated policy for the reporting and management of substantive staff within Field Offices, and regular meetings between heads of Field Offices and UNSOM Headquarters; as well as issue specific strategies and plans;
- Liaises with staff at the Senior and working level from UNSOM, UN Country Team and UNSOS towards identifying, consolidating and responding to inquiries pertaining to the regional offices. Also liaises with a wide range of partners for coordinating support and services. Conducts on-site field visits to gather information and identify areas for improved operations and political outreach;
- Ensures enhanced presence and outreach to the Mission’s regional offices to maintain close substantive collaboration and administrative support. Provides operational support to the Heads of Regional Offices;
- Monitor and evaluate actions implemented through these frameworks, prepare position papers, talking points, and track and record policy related decisions;
- Provide substantive guidance and practical support to the regional offices with regards to substantive, operational and managerial functions of the Office of the Chief of Staff;
- Serve as a focal point between the Mission and/or UNCT and Headquarters in the flow of information including instructions, guidance, directives, and operational, strategic as well as substantive recommendations on Mission and field management matters; Analysis, Advice and Reporting:
- Identify issues and develop strategies for a common UN approach through policy, advocacy and/or programming efforts,
- Support the development of strategies, policies and other measures designed to achieve common objectives between the Mission’s regional offices.
- Formulates recommendations and drafts segments of documents in order to assist UN senior management to develop, implement, and monitor strategies to maximise the individual and collective impact of the UN’s response, concentrating on mandated tasks and activities required to consolidate peace, through a strategic partnership between the Mission and the UN Country Team.
- Prepare summary and analytical documents, including situation reports, background notes, options papers, code cables and input for reports of the Secretary-General, in coordination with relevant Mission components.
- Formulate and consolidate periodic reports of Mission and UN common planning and coordination processes and identify constraints to implementation of UN wide strategies.
- Where appropriate, serve as the focal point for coordinating and reporting on Mission or UN-system wide administrative inquiries and processes.
Information Management and Communication:
- Maintain an effective system of information management designed to guarantee accessibility and utility of information on mission-specific planning and coordination as well as system wide policies, guidance and best practice;
- Facilitate the flow of information between the Missions regional offices, including between the Mission/ UNCT/ OMT and Headquarters;
PROFESSIONALISM: Takes initiative and consistently drives for high quality performance for self and team. Strong inter-personal skills, including the ability to manage challenging multi-stakeholder processes. Values diversity and works effectively with colleagues and contacts in the immediate and wider teams in pursuit of objectives. Facilitates others to solve problems. Anticipates and manages risk. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities where necessary; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Advanced university degree (Master’s degree or equivalent degree) in social sciences, political science, international relations, economics, development studies, or a related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of seven years of relevant, progressively responsible professional experience, including in political affairs, planning, evaluation and monitoring or policy development at the strategic level is required. A minimum of 2 years serving in a UN peacekeeping or special political mission is required. Knowledge of and experience in implementing relevant policies, procedures and operations, including legislative and budgeting processes, is required. Experience working in the Horn of Africa is desirable. Experience working in the front office of a senior representative is required.
English and French are the working languages of the United Nations. For this position, fluency in English (both oral and written) is required. Knowledge of a second UN language is desirable.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
This job opening is advertised to fill a temporarily vacant position during the absence of the regular incumbent for a period of one year or longer. The regular incumbent is entitled to return to this position at the expiry of the temporary vacancy period. If the regular incumbent exercises the right to return, the appointment or temporary assignment or promotion of the candidate selected for this job opening will not be renewed or extended.
The selection process for this job opening will be conducted pursuant to ST/AI/2010/3 on the ‘Staff Selection System’ and include the compliance review process by a review body described in staff rule
- 15. In case of selection, a staff member of the United Nations Secretariat who meets the definition of ‘internal candidate’ in staff rule
- 10 will be placed on a temporary assignment if he or she holds the same grade as the job opening; and a temporary promotion if he or she holds a lower grade than the job opening. If the regular incumbent vacates the position during such temporary assignment or promotion, the selected staff member will be laterally assigned, promoted or transferred to the position without further selection process under ST/AI/2010/3.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term ‘sexual exploitation’ means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term ‘sexual abuse’ means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term ‘sexual harassment’ means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on ‘Manuals’ hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.